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Senior Administrative Assistant in Kansas City, MO at CBIZ

Date Posted: 2/15/2018

Job Snapshot

Job Description

With over 100 offices and nearly 5,000 associates in major metropolitan areas and suburban cities throughout the U.S. CBIZ (NYSE: CBZ) delivers top-level financial and employee business services to organizations of all sizes, as well as individual clients, by providing national-caliber expertise combined with highly personalized service delivered at the local level. CBIZ has been honored to be recognized as one of the Best & Brightest Companies to Work for in the Nation for 2016. The Best and Brightest Companies to Work For® competition identifies and honors organizations that display a commitment to excellence in their human resource practices and employee enrichment based on categories such as communication, work-life balance, employee education, diversity, recognition, retention and more

CBIZ and Mayer Hoffman McCann P.C. (MHM) are together ranked as one of the top providers of accounting services in the United States.  With more than 35 offices and more than 3,000 professionals, we serve the country’s growing mid-market public and private businesses.  MHM provides high quality audit and attest services, while closely associated CBIZ provides all other accounting, tax and consulting services.

With more than 450 committed professionals, associates and staff to serve you in the Kansas City Area, we are committed to providing superior client service and we are constantly focused on, and motivated by, providing positive results for our clients. Having served this marketplace for more than 40 years, we understand the importance of reputation and exceeding expectations in this close-knit business community. CBIZ Kansas City delivers the services and resources you expect of a national organization and, at the same time, provides the relationships, consulting and personal touch you expect from a local organization.

We are seeking to hire a Senior Administrative Assistant for our Kansas City, MO office who will work as a member of the MHM Administrative Team and provide outstanding service to our valued clients.

Job Purpose / Objective

  • Provide high-level administrative and analytical support to executive leaders or executive team
  • Respond to requests, manage correspondence, receive visitors, arrange conference calls, and schedule meetings efficiently and thoughtfully
  • Position interfaces with high–level internal and external constituents thus must represent MHM and the respective executive leader and / or team in the highest professional manner

Essential Functions and Primary Duties:

  • Schedule and maintain calendars to include arranging travel
  • Prioritize and compose materials to include correspondence, memos, spreadsheets, agendas and presentation materials
  • Prudently manage confidential and critical information
  • Read, prioritize and distribute all forms of incoming correspondence
  • Plan and oversee preparation for on and off-site meetings, attend meetings to record minutes
  • File and retrieve business documents, records, and reports
  • Prepare copies of material as needed
  • Greet callers and visitors, assess needs and provide solutions
  • Perform general office duties to include ordering supplies, maintaining business records and updating management systems
  • Prepare incoming and outgoing mail
  • Additional responsibilities as assigned

Qualifications Required

  • High school diploma or GED required; Bachelor’s degree preferred
  • 5 years of administrative experience in an office environment
  • Demonstrate ability to handle multiple tasks simultaneously
  • Exceptional organizational skills required

Additional Skills Required

  • Strong initiative skills to anticipate the needs of the Directors and Managers you support and provide ‘outside of the box’ thinking
  • Using logical reasoning when preparing work, reports, and performing requests for Directors and Managers
  • Able to prioritize tasks with minimal supervision
  • Able to work under due dates and maintain flexibility in working with multiple projects in process at a time
  • Workload will be heavy at times and must be able to manage without getting flustered
  • Coordination of national meetings including hotel and meeting room logistics, agenda and other materials
  • Preparation of training and other meeting presentations
  • Basic knowledge of Microsoft Excel and PowerPoint are requirements
  • Demonstrate creativity and be able to learn advanced graphic and other PowerPoint skills as well as other advanced Excel skills
  • Initiative and foresight to offer assistance to others if workload allows
  • Willingness and initiative to search for answers or solutions to question or problems
  • Present a professional image of the national office to other firm leaders and all firm personnel and to the community
  • Maintenance of confidential information
  • Able to work with various workstyles and personalities and participate as a positive team member
  • Possess attention to detail, commitment to task and pride in work


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CBIZ is an equal opportunity employer and reviews applications for employment without regard to the applicant's race, color, religion, national origin, ancestry, age, gender, marital status, military status, veteran status, sexual orientation, disability, or medical condition or any other reason prohibited by law. If you would like more information about your EEO rights as an applicant under the law, please visit these following pages EEO is the Law and EEO is the Law Supplement.